Workflow Automation Software

Full-cycle development of a no-coding customizable automation and interoperability tool

About the company

Our client had an idea for a product that would allow users to delegate any business process supervision to an intelligent engine to increase the efficiency of their business, avoid human factors, and save time. It can include numerous usage possibilities, from monitoring stock availability in warehouses and reporting to the manager about shortages to turning on the air-conditioning system if the temperature in the user location reaches a certain point.

The client had an initial vision of their website and various ideas for improving and scaling it, but they required technical expertise, design, and documentation assistance.

Looking for a reliable partner

Our client had limited resources and was looking for a vendor who would be flexible and experienced enough to carry out a project in a short time with a limited budget.

After analyzing the client’s ideas and initial requirements, we suggested a project delivery plan with two milestones: an MVP and the full version development. Such an approach would enable the client to enter the market faster, generate revenue, and receive feedback on the product’s performance, which would help with future improvements. It aligned with the client’s vision, so we started the collaboration.

What we offered

Business analysis

Our business analysts started by interviewing stakeholders to understand their ideas and business vision. They formed a value proposition by conducting a detailed competitor and market analysis to make the product recognizable and ensure its future success. Based on the defined value proposition, our specialists identified the most important features of the future product and divided them into an MVP scope and post-MVP. This approach allowed us to deliver the product faster, as it was one of the client’s main requirements.

Design

Our designers focused on creating a user-centered interface that would simplify the workflow-creating process for people unfamiliar with coding. Therefore, they designed an intuitive drag-and-drop interface. To guide users through the automation and customization process, they added prompts and utilized color coding by assigning a unique color to each part of the process to make it more visually distinguishable. The design team created an easily recognizable brand identity and style to prepare the product for entering the competitive market.

Full-stack development

Our developers started with the frontend, ensuring responsive web layouts while designing the product’s architecture. For the backend, our developers used the concept of “books on the bookshelf”, meaning that each component could be turned on and off without affecting the whole system. Our experts started by creating a workflow engine. They developed an API importer to make it possible to incorporate users’ APIs into the system. They also integrated a key payment system based on Microsoft Key Management solution.

Project Management

At the beginning of the project, we onboarded a project manager to establish the delivery process. They adapted the SCRUM-like framework to the needs and pace of the team and created a risk mitigation plan. Our specialist set up a transparent workflow and facilitated communication with stakeholders to ensure an effective and fast development process. After each iteration, they held demo sessions to gather stakeholders’ feedback and control its implementation to align the development with their business vision. Our expert also prepared documentation to facilitate the later stages of the development process.

Technologies

JavaScript

React

Node.js

Express

MongoDB

Mongoose

Solutions

Universal automation solution

The workflow automation tool can connect unrelated apps and consolidate the entire working process into one platform. Users can also create IoT networks where various smart devices can interoperate despite not initially being designed as interconnected.

No coding workflow management

The intuitive drag-and-drop interface allows users to select appropriate APIs from the built-in library and create workflows with a few clicks. The workflow engine will control customized scenarios without requiring technical knowledge from the user.

Comprehensive personalized workflows

Users can create numerous workflows based on chosen APIs by specifying conditions to trigger desired actions. They can segment workflows into work or personal and sort them according to their goals and preferences, using one web application instead of numerous apps.

Unlimited customization possibilities

The API importer feature allows users to search for available public API endpoints and integrate them into the library. It is also possible to incorporate internal software solutions to include business processes into the workflows, expanding the product usage to multiple spheres, from finance and agriculture to sports and entertainment.

Client feedback

Clutch

5.0

“Thanks to the efforts of the SysGears team, the company was able to launch a minimal viable product at the deadline. The team’s technological expertise played a big role in the success of the project.”